Author's Guideline & Paper Submission

Poster Presentation – Guidelines for Abstract Submission

Eligibility

• Open to students from any discipline in Varendra University.
• Participants may submit individually or in teams (max 4 members).

Poster Abstract Submission Rules

• Language: Abstracts must be written in English.
• Word Limit: Maximum 250 words (excluding title, authors, and affiliations).
• Abstract Structure:
  Please structure your abstract as follows:
  • Title (bold, concise, max 20 words)
  • Author(s) Name(s) (underline presenting author)
  • Affiliation(s)
  • Background – Brief context or rationale
  • Objective – Purpose of the study/project
  • Methods – Short description of methods used
  • Results – Key findings (if applicable)
  • Conclusion – Summary and significance of the work
• Font and Format:
  Font: Times New Roman
  Size: 12 pt
  Line spacing: 1.5
  File format: PDF or MS Word (.docx)
• Categories (select one):
  • Science & Technology
  • Arts & Social Sciences
  • Business & Law
• Submission : Send your abstract to: Microsoft CMT
• Submission Deadline: April 10, 2025 (Tentative)
• Notification of Acceptance:
  • Accepted abstracts will be notified by April 17, 2025.
  • Final poster guidelines and template will be provided upon acceptance.

Guideline for Poster Submission (Final)

• Poster Size: 36 inches (W) × 48 inches (H) (portrait orientation)
• Printed posters must be brought by the participants on the event day.
• Presenters must be available during the judging session.

Evaluation Criteria

• Clarity and structure of abstract
• Relevance to category
• Innovation and significance
• Visual presentation (for the final poster)
• Presenter’s explanation and response to queries

Research Idea Sharing – Guidelines

Purpose of the Event

This session encourages creativity, critical thinking, and collaborative exploration among participants from various disciplines.

Submission Requirements

Participants must submit a Research Idea Abstract including the following:

• Title of the Research Idea
• Background/Problem Statement (Max 100 words)
• Objective or Research Question
• Proposed Approach or Methodology (Conceptual – not detailed data required)
• Expected Outcome or Impact
• Relevance to Interdisciplinary Fields (Mention which fields are involved)

Word Limit: Max 250 words
Format: PDF or DOCX
Font: Times New Roman, 12 pt, 1.5 line spacing

Submission Process

• Deadline: 04 August, 2025
• Submit to: Microsoft CMT
• Subject Line: Research Idea Sharing – [Your Name/Team Name]
• Confirmation will be sent within 72 hours of submission.

Presentation Guidelines

• Time per Idea: 5 minutes (3 mins presentation + 2 mins Q&A)
• Mode: In-person (Slides or visual aids optional)
• Language: English or Bengali
• Tools Allowed: PowerPoint, Poster or Verbal Presentation

Evaluation Criteria

• Originality and Innovation
• Relevance to Real-World Problems
• Interdisciplinary Approach
• Feasibility and Clarity of Thought
• Presentation Skills